HR Adminstrative Assistant Job

  • Hess
  • Texas Houston
Experienced Professionals Human Resources

Job Description


Hess is a leading international independent energy company engaged in the exploration and production of crude oil and natural gas.

We have an industry leading position in two key U.S. shale plays – the Bakken in North Dakota and the Utica in Ohio. Hess is also one of the largest producers in the deepwater Gulf of Mexico and a key natural gas producer and supplier to Peninsular Malaysia and Thailand. The company is engaged in exploration and appraisal activities offshore Guyana, participating in one of the industry’s largest oil discoveries in the past decade, as well as the Gulf of Mexico, Suriname and Nova Scotia.

Hess aims to attract, retain and energize the best people by investing in their professional development and providing them with challenging and rewarding opportunities for personal growth. We are always looking for talented professionals who share our values and are passionate about making a difference in the world and in their careers. We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our employees, safeguarding the environment and creating a long-lasting, positive impact on the communities where we do business.

For more information about Hess Corporation, please visit our website at

The HR Administrative Assistant is part of Hess’ centralized HR Shared Services team (myHR Help) while providing support to the full HR function. The primary purpose of the HR Administrative Assistant is to work with the HR Leadership team, HR Managers, HR Associates and Business Unit clients as needed. As a member of our broader HR Shared Services team, the HR Administrative Assistant may also be required to create and solve tickets within ServiceNOW as a backup. This position requires the ability to develop relationships with a variety of people and represent the company and function in a positive and professional manner.

The HR Administrative Assistant is required to manage multiple work assignments which may be difficult to prioritize. All work requires attention to detail, problem-solving, team orientation and a high degree of confidentiality.
HR Shared Services & HR Administration
HR Pulse (HR Sharepoint) updates and maintenance
Maintain HR email distribution and contact lists (location, specialist and global)
Facilitate visitor logistics – i.e., office space, badges, wifi, etc.
Administer the Service Awards program as directed by the Compensation Team
Prepare outgoing mail and overnight deliveries timely and with accuracy
Manage the Compliance posters/updates for Hess Tower
Sort incoming mail and distribute/resolve as required
Maintain Personnel file clean-up/maintenance
Keep storage and supply rooms clean and organized at all times
Order and maintain office supply inventory
Coordinate annual Hess truck distribution
Processing and tracking invoices for the entire HR function
Travel and expense management for HR Leadership Team
Organize the quarterly HR Town Halls and help prepare slide decks and presentations as required
Maintain historical and legacy files (hard and soft copies) of HR events, meetings, public or functional documents
Coordination of meetings, lunches, etc. as required
Serves as a backup to the MyHR team for answering tickets/employee inquiries
Manage meeting rooms – calendar, working IT, whiteboards, flip charts etc….
Support photocopying, printing etc. as required for meetings

Experience:Prior experience supporting a fast-paced corporate HR team is strongly preferred
Must have experience and proficiency in Microsoft Office products including intermediate to advanced level skill in Excel and Powerpoint
Preference for working knowledge of SAP and Success Factors
Basic customer service/call center knowledge preferred
Strong attention to detail and organizational skills
Ability to take initiative and multitask in a fast-paced envionment
Possess a strong sense of ethics and high integrity along with the ability to protect confidentiality
Proactive work style and behaviors
Establishes strong interpersonal relationships with coworkers by being approachable and available to assist when needed; can work collaboratively in a team environment & independently when required
Strong verbal and written communication skills
Ability to deal with ambiguity in a frequently changing work environment

Education, Training & Certifications:High School Diploma or equivalent
Preference for Associates degree in business, administration or office management

Competencies:Leading at Hess refers to competencies considered absolute pre-requisites for success. How you deliver results is as important as what you achieve. Every employee is expected to demonstrate the behaviors within these competencies to be considered an effective performer and, ultimately, earn career growth opportunities.
Builds Trusted Relationships
Develops Talent
Creates Effective Teams
Thinks Strategically
Inspires Innovation
Demonstrates Courage
Drives Continuous Improvement
Makes Quality Decisions
Delivers High Performance

Hess is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Posting Notes: Anthony Wayne Vasut | Employee | Human Resources | United States| Texas | Houston | | | | | No | 24767